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Office Administrator (Temp)

  • Location: Hatton
  • Salary: Competitive
  • End Date: 29th March 2020
  • Contract: Part Time

Working for all sectors you will support the smooth and efficient running of the business within your region.  Smart and articulate, your main focus is to ensure the accuracy, consistency and timely processing of the data within our main Management Information Systems (MIS). Travel is not a significant part of the role however you will need to be flexible and able in terms of travelling to various locations when necessary.

You will also help colleagues become effective and efficient through the use of company business systems.  If it needs doing, you’re prepared to do it; all with the highest degrees of efficiency, confidentiality and professionalism.  
Overriding all this, you have a strong belief in the principles of work-based learning, with passion, commitment and dedication to support the learner journey. 
 
Typical deliverables (this list is not exhaustive and you are expected to undertake any reasonable activity suited to your qualifications and experience)

Data/processing 

  • Enter and update relevant data into all business systems such as Maytas, ABI, ACE, Workbooks. 
  • Ensuring processes and working methods within your region are adhered to. 
  • Working with RDM/compliance/audit/claims function to ensure accurate, timely data. 

Support 

  • Ensure your team has the data required to aid their ability to fulfil their roles effectively. 
  • Provide systems support/training to others within your region. 

Other general duties 

  • Supporting with issue/return of equipment. 
  • Controlling stock of spare equipment within the region. 
  • Taking an active role in team/regional meetings including minute taking.
  • Ordering of stationery.
  • General office duties e.g. invoicing, archiving and answering the telephone, welcoming visitors and sorting post.
  • Accommodation booking and event organisation/attendance.
  • Providing additional support to your team as required to facilitate the smooth running of the business.

Knowledge/Experience/Qualifications 

  • Possess a minimum of level 1 standard in Maths and English.
  • Possess or be working towards a level 1 ICT qualification.

Skills 

  • Outstanding organisational skills. 
  • Honesty, integrity, professionalism and confidentiality. 
  • Excellent interpersonal and communication skills. 
  • The ability to work under pressure, be flexible and resilient. 
  • Excellent relationship building skills. 
  • Passionate and enthusiastic to deliver. 
  • Attention to detail and the ability to spot errors. 
  • Inherent aptitude for business systems. 

Behaviours 

  • Demonstrating respect. 
  • Working collaboratively. 
  • Displaying professionalism. 
  • Embracing change. 
  • Supporting colleagues. 
  • Willingly helping out. 
  • Responding positively to feedback.

 

Your performance will be measured on the outcome of your activities, quality of delivery and your contribution to the success of our business. You will have regular meetings with your Manager to discuss specific priorities and deliverables and to receive feedback.

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Testimonials

McMullen’s chose HIT as its sole external provider for Apprenticeships and vocational qualifications in early 2015 and since then we have found them a pleasure to work with.  Their expertise in this sector is superior and they have proven to be a professional and supportive partner who have a passion for learning and development, which matches our own organisation.

Amanda Walden – Training & Recruitment Manager, McMullen's

Encouraging our staff to improve their skills set and supporting them through apprenticeships and training programmes underlines our commitment to help them further develop their own careers. Offering the Level 4 Higher Apprenticeship also gives the Brend Group a point of difference which I’m convinced will help attract new members of staff in the future.

Andrew Mosedale - Group HR Manager, Brend Hotels

Our partnership with HIT has certainly made recruitment much easier in a very difficult labour market and gives us a point of difference in an increasingly competitive environment.  Kew Green has also benefited enormously from well trained, skilled and competent staff who contribute significantly to the ever improving and high levels of customer experience that our guests expect and deserve.

Andrew Tregenza - HR Business Partner, Kew Green Hotels

Apprenticeships allow us to give people a great opportunity to develop a career with us and learn a skill or trade that will accompany them throughout their career and life. We see progression to the Level 4 qualification as key to our strategy of providing development at all stages of an employee’s career with Harrison.

Alex Taylor - Training Manager, Harrison Catering Services

There is a shortage of skilled chefs within in our industry at present and any organisation that truly believes in the value of training and development of bright future stars will enable themselves to be in a strong position for the years ahead. Investing in smart training and development is at the heart of what we do within WSH, so it has been refreshing to work alongside HIT within our Baxterstorey Chef Academy. 

Rik Razza - Head of Chef Development, BaxterStorey

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